User Onboarding in Logistics: No More Blind Group Copying

A logistics company was already using template users for onboarding. Sounds good – but it wasn’t. All groups from the template user were copied blindly, without checking what the new employee actually needed.

The Challenge

Template users had accumulated many groups over time. Anyone creating a new employee automatically got all those groups – including ones no longer relevant. The principle of least privilege was being systematically violated.

The Solution

We added one critical step to the process: after selecting a template user, the system displays all that user’s groups. The responsible person selects which groups should actually be transferred. No more copy-paste. Only deliberate decisions.

The Result

Permissions are granted deliberately. The least privilege principle is upheld. And during audits, you can explain exactly why someone has a particular group.

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